COPA HR Conference

Education Resources

Handouts, presentations, and other resources are made available to only IAC member agencies and staff.



(November) Promoting Inclusion 

This is the link to the Power Point Presentation on Promoting Inclusion of Students with Disabilities from the Regents Meeting.

And here is the document that was also presented to the Regents on Monday-


(November) SEIS Rate Setting Methodology

  • The 2015-16 Preschool Special Education Itinerant Services (SEIS) Rate Setting Methodology is posted.  Regional Rates are also posted.  The July 2015 edition of the Reimbursable Cost Manual and crosswalk of changes has been posted. Links:

SEIT Rate Methodology - Includes regional rate informtion, absentee factor and the phase in of regional rates

Link to 2015-2016 - RCM

RCM Cross Walk - List of Changes
Link to Rate Setting Unit Methodology Letters


(September) PBIS

The New York State Education Department is pleased to announce regional professional development workshops hosted by the New York State Positive Behavioral Interventions and Supports (PBIS) Technical Assistance Center and the Regional Special Education Technical Assistance Support Centers. The workshops are designed to inform schools about best practices that enable behavioral interventions to work most effectively and facilitate a positive school climate within a PBIS framework. To learn more about the 2015-16 forums please see  or refer to this brochure.  PBIS Brochure


(September) CDOS Commencement Credential Information

The New York State Education Department has released two brochures that districts may use to disseminate key information to parents and community businesses on the Career Development and Occupational Studies (CDOS) Commencement Credential.  See

In addition, Questions and Answers regarding the CDOS Commencement Credential were also updated and are available at



(June) Privacy Technical Assistance Center (PTAC) US Department of Education - Early Childhood Data Privacy Resource Page

This is a new resource page developed by the US Department of Education for Early Childhood Providers about privacy and data sharing.

States, communities, and local providers are using data to serve the needs of children and families participating in early childhood programs (e.g., Head Start, child care, preschool). Data sharing can support efficient, effective services for children. However, the benefits of data sharing and use must be balanced with the need to support privacy. To support this, PTAC has assembled the following resources about privacy and data sharing with Early Childhood programs in mind. This list is just a start and additional resources will be added as they are developed

Web page link -


(June) SEIT Methodology Presentation

The Power Point presentation of the proposed SEIT methodology for 15/16 has been posted to the Rate Setting Unit’s website. The link is below:


MAY 2015

Including Young Children with Disabilities in High-Quality Early Childhood Programs

The U.S. Department of Education and the U.S. Department of Health and Human Services are proposing to release a policy statement on inclusion of young children with disabilities in high-quality inclusive early childhood programs. The comment period ended Friday, May 22, 2015. It is the Departments’ position that all young children with disabilities should have access to inclusive high-quality early childhood programs, where they are provided with appropriate support in meeting high expectations. To further this position, the Departments will release a policy statement on the inclusion of young children with disabilities in early childhood programs.The policy statement: Provides a definition of inclusion in early childhood programs, Highlights the legal and scientific foundations supporting inclusion, and Provides recommendations to states, local educational agencies (LEAs), schools, and early childhood programs for expanding inclusive high-quality early learning opportunities for all children.

New York State Department of Health - Statewide Training Opportunities Early Intervention Learning Network

The Department of Health, Bureau of Early Intervention, provides access to early intervention providers to available state sponsored training opportunities.  Statewide training courses are available through the Early Intervention Learning Network (EILN) at Just Kids Early Childhood Learning Center.  Providers are encouraged to visit the EILN website at to learn more about available trainings.  EILN statewide training can be applied to the provider agreement professional development hours requirement.  CEUs are also available.  If you have a need for a particular training course in your region that is not included on the training schedule, you should contact the EILN at (631) 924-2461.  They will do their best to ensure that your training needs are met.

APRIL 2015 

New York State Department of Health Bureau of Early Intervention Electronic Mailing List Required Transition Activities Targeted Resource - Revised Version

The document, "Required Transition Activities Targeted Resource-Revised"  (click on name to access) has been updated to further clarify current Federal guidance regarding transition, and to provide more clarification on specific transition data that is required in NYEIS.  This targeted resource has been revised as a result of questions that the Bureau of Early Intervention has received when the previous version was issued.

This document was developed to assist service coordinators, Early Intervention providers and municipalities with performing their required responsibilities in accordance with federal and state regulations and laws regarding transition.  Should you have any questions regarding this document or transition requirements, please contact the Bureau of Early Intervention at (518) 473-7016 or at This email address is being protected from spambots. You need JavaScript enabled to view it.

SED Documents

The following documents on preschool special education (link below) were presented by SED at the April Board of Regents Meeting.

The Transition to Kindergarten - April Updates

The following message was sent on April 15, 2015 by the The Turning 5 Team, Special Education Office, NYC Department of Education.  Click here for CSE SEEPPO Contact Information

Dear Preschool Colleagues, Happy spring!

Reevaluations and IEP meetings for students who will transition to kindergarten this fall are well underway. Thank you for your ongoing support and your many contributions to the process. We’re writing with a couple of updates for you and for families.

Progress Reports

Thanks to all for submitting progress reports by the March 1st deadline. If there are any students for whom you have not yet submitted reports, please provide them to the CSE right away. A contact list is attached.

Kindergarten Admissions

This week, the NYC Department of Education (DOE) mailed an offer letter to a school to every family that submitted a kindergarten application by the February 18 deadline.  Here are some updates about kindergarten admissions:

  • Kindergarten Offers

The DOE mailed offer letters this week. Families that submitted their applications online will also receive their offer by email. In order to accept the kindergarten offer, the family should contact the school and make an appointment to pre-register by May 6. Pre-registering will guarantee the student a place in the school for the fall. Pre-registering will not prevent a family from receiving a later offer from another school where the student is waitlisted.

  • Waitlists

If a student is not offered placement at the school ranked highest on the application, he or she will automatically be placed on waitlists for all schools ranked higher on the application than the offered school. Schools will contact waitlisted families directly if they are able to offer them seats. If a family receives an offer from a school’s waitlist and would like to accept, the family may do so by bringing the child and required documentation and pre-registering at that school.

  • Students with IEPs

Families of students who receive school-age (kindergarten) IEPs will receive notices in the spring or summer listing recommended special education services and the school where services will be provided. These notices will be different from those the DOE sent in past years; they will be headed Prior Written Notice (Notice of Recommendation), with the subject of the notice listed as School Location.

  • For sample school location notices and translations, visit our website at
  • Most families will receive school location notices in May or June.
  • If the school location notice lists the school where the student was placed through the kindergarten admissions process, and the family has already pre-registered there, the family will not need to take any further action.
  • If the school location notice lists a community school that is different from the one where the student was placed through the kindergarten admissions process (because the student needs an accessible building or is placed in a specialized program in a community school), the family should pre-register at the school listed on the notice.
  • If the school location notice lists a District 75 school, the family should contact the school to accept the seat.  (After school location notices are mailed, a representative from each District 75 program will reach out to families to ensure they have an opportunity to accept the seat and ask questions about the program).
  • More Information

For more information about Kindergarten admissions, see

For more information about students with disabilities transitioning to kindergarten, see


OSC Audits

In relation to the Office of the State Comptroller's (OSC)  audits of the expenses of preschool special education providers in New York State, OSC would like to provide you with two documents that are included with OSC's audit engagement letters.   

Internal Control QuestionaireThis document gathers information on various internal controls and business practices.        

List of Requested DocumentsThis is a list of documents that OSC is requesting from the providers in relation to the audit.


NY SED Field Advisory on Out-of-State Residential School Placements

Although no IAC provider agencies operate out-of-state residential schools, the utilization of this placement option has an impact on their school programs, as well as adult services at the time of transition (see resource below).  To view the latest field advisory issued by NY SED on this topic click here.

Services for Individuals Transitioning from Residential Schools to Adult Services

Click - Letter of Intent - to access the Letter of Intent (LOI) to Provide Services to Individuals

Transitioning from Residential Schools to Adult Services recently issued by OPWDD.

MARCH 2015 

Proposed Admendment Relating to SEIT Reimbursement

Please click onto this link to access the Proposed Amendment of Section 200.9 of the Commissioner's Regulations that relate to the reimbusement for Preschool Special Education Ituberant Services (SEIT).

Article 27 Health Code Regulations - NYC 4410 Providers

The amendment to the Article 27 Health Code Regulations have been adopted.  The effective date for most changes is Monday, April 20,2015.  However,  the requirement that panic bars be installed on all doors that lead to the outside becomes effective May 2016 to allow for compliance with the new provision. Click here for the complete text

Proposed Regs on Penalty for Late CFR

As we had previously advised our members, OPWDD is proposing changes to their regulations regarding penalties for late filing of CFRs. Please click on the links below to see the memo, text and guidance for this regulation.  COMMENTS DUE: May 4, 2015 Memo on CFR Penalty Amendment   Proposed Text of CFR Penalty Amendment   Guidance Document



Legislative Advocacy

On February 27, 2015 Wini Schiff on behalf of IAC and its member agencies offered testimony to the Joint Legislative Budget Committee on Mental Hygiene.  Click here for the full text of the testimony submitted to the Committee.





In September 2014, SED issued a field adviosry on "Qualifications of Psychologists Employed by Preschool Special Education Multidisciplinary Evaluation Programs Approved Purusant to Section 4410 of the Education Law". Click here to access advisory.



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